The finance department, established by the Mayor and Council, is one of eight departments operating under the general direction of the city manager. The head of the finance department is the clerk-treasurer.
There are five divisions in the finance department- accounting, clerk-treasurer, collections, court services and purchasing:
- The clerk-treasurer is responsible for the official records of the city, including city council minutes and ordinances, contracts, deeds and other official documents, and is the finance director for the City. The clerk-treasurer also oversees the operations of the other divisions and works with the city manager and other department heads on various projects and assignments.
The City Clerk/Treasurer should be notified no later than the Wednesday immediately prior to the scheduled meeting for persons wishing to place items on the City Council agenda. The meetings are held in the Council Chambers at 208 Ridley Avenue, beginning at 5:30 p.m. All regular meetings are open to the public. City Council committees meet at City Hall, 200 Ridley Avenue, 3rd Floor conference room at 11:00 a.m. prior to regular Council meetings. However, if you wish to place an issue on the Council agenda, you should notify the City Clerk/Treasurer no later than the Wednesday immediately prior to the scheduled meeting. Copies of the Official Minutes of any Mayor and Council meeting may be obtained from the City Clerk/Treasurer.
- The accounting division records all revenues and expenditures of the City, makes monthly reports on financial condition, reviews daily balance from all cashiers, processes and records payroll expenses, remits federal and state payroll taxes and state sales taxes, and keeps all financial records of the city.
- The collections division oversees the citys rental housing and loan portfolios and collects past due amounts owed to the city for utilities, sanitation services, rents, loans and other miscellaneous receivables. Employees also work closely with churches and social service agencies in an effort to find assistance for the most needy citizens in keeping current on city utility bills.
- The City operates a municipal court to adjudicate violations of City Code and certain State laws. The court is staffed by a municipal court judge, an assistant judge, a City solicitor, and court clerks who handle all court records. The City also operates its own municipal probation office (tel.706.883.2193) to allow fines to be paid over time and to oversee the community service program. Certain Municipal Court Fines may now be paid utilizing the City's web site by accessing the page through the links to the left of the home page , or by clicking here Pay Your Fine.
- The purchasing agent makes all major purchases of equipment, materials and supplies for City departments and divisions, administers certain City contracts, administers two equipment lease programs, assists in writing equipment specifications and handles all major bids for the City.
VENDORS: BECOME CITY-REGISTERED
Accounting: 706-883-2127 / firstname.lastname@example.org
Collections: 706-883-2040 / email@example.com
Municipal Court: 706-883-2017
Purchasing: 706-883-2046 / firstname.lastname@example.org